ARIZONA STATE SENATE
Phoenix, Arizona
comprehensive health
insurance plan
(NOW: agency reports; web
site posting)
Purpose
Requires all state agencies
that maintain an agency web site to post on their web site a copy of the annual
agency report of activities. Prohibits an agency that posts a copy of an annual
report on their web site from distributing copies of the report, with the
exception that copies may be distributed to the Governor, the President of the
Senate, the Speaker of the House of Representatives and the Arizona State
Library, Archives and Public Records.
Background
As computer technology
becomes increasingly mainstream, most state agencies maintain a web site that
is accessible to the public. With the exception of requiring all agency web
sites to include a privacy policy statement, statute does not require an agency
web site to include any other specific information. For the purposes of defining an agency web site, an agency includes
any board, commission, department or other administrative unit of this State
established by the Constitution of Arizona or by enactment of the
Legislature. This includes the
Legislature, the courts and the Governor.
An agency web site is a web site owned, operated or funded by the agency
and that is connected to the internet.
This includes web sites accessed through the “Arizona@yourservice”
portal.
A number of state agencies
are required by statute to generate and distribute an annual report of agency
activities. Other agencies choose,
without a statutory requirement, to generate an annual report and distribute it
to interested parties. As a cost
saving mechanism, H.B. 2414 requires all agencies that maintain an agency web
site to post a copy of their annual agency report of activities. The bill also prohibits an agency that posts
a copy of its annual report from distributing copies of the report. The bill allows the agency to provide copies
of the report to the Governor, the President of the Senate, the Speaker of the
House of Representatives and the Arizona State Library, Archives and Public
Records. Additionally, the bill allows
an agency to provide copies to any person making a public record request for
the report.
There is no fiscal impact to
the state general fund associated with this legislation.
Provisions
1. Requires all agencies that maintain an agency web site to post on their web site a copy of the annual agency report of activities. Applies this requirement to both agencies that are required by law to make a report and agencies that elect to make a report.
2. Prohibits an agency that posts a copy of an annual report on their web site from distributing copies of the report, with the exception that copies may be distributed to the Governor, the President of the Senate, the Speaker of the House of Representatives and a sufficient number of copies to the Arizona State Library, Archives and Public Records.
3. Requires the agency to include a notice on its web site stating that a copy of the annual report is available for interlibrary loan from the Arizona State Library, Archives and Public Records.
4. Allows a public agency to distribute printed copies of the report to any person making a public record request for the report.
5. Requires an agency that posts a copy of an annual report to send an electronic or printed notification that the annual report has been posted on the agency web site to the Governor, each member of the House of Representatives, each member of the Senate and the Director of the Arizona State Library, Archives and Public Records.
6. Allows a public agency that posts a copy of an annual report to send an electronic or printed notification that the annual report has been posted on the agency web site to any other person.
7. Requires any printed and distributed copies of an annual report to be printed with black ink on twenty pound bond paper, except that the cover and back pages may be of sixty-five pound or less cover paper.
8. Requires an agency that maintains a web site and has distributed printed copies of an annual report during the 12 months prior to this act becoming law to notify the Director of the Joint Legislative Budget Committee of the saving realized by the posting, printing and distribution requirements applicable to an annual report. Requires the agency to notify the Director within 12 months after the effective date of this act.
9. Repeals the notice of saving requirement on January 1, 2004.
10. Provides for a general effective date.
House Action
CED 3/18/02 DPA/SE 9-0-0-1
3rd Read
3/27/02 56-0-4-0
Prepared by Senate Staff
April 4, 2002